audio-visual equipment

• solicit bids  
• negotiate terms with A/V companies
• order all equipment needed
• verify the A/V in each meeting room
• review charges post conference

interpretation services

• coordinate interpretation services
• secure bids
• hire and schedule simultaneous interpreters
• rent interpretation booths, transmitters and headsets
• hire and schedule on-site technicians

catering

• confirm all catering arrangements
• manage all food and beverage functions during the meeting
• review charges daily and post conference

transportation and tours

• arrange for airport to hotel transportation for VIPs
• research and recommend optional tours
• negotiate prices
• administer registration process
• confirm number of people
• make final guarantees
• provide group manifests and tickets on site